Sponsorship

Through its sponsorships, ICMA offers a wealth of product-branding opportunities that can help increase your visibility and attract more visitors to your booth, generate more leads, and ultimately secure more sales. Read more about it here! 
Questions? Contact:
Megan Sherman
Senior Manager, Conferences and Sponsorships
202-962-3697

SHIPPING

View the Exhibitor Service Kit to learn more about shipping and material handling, and to download and print shipping labels.

ADVANCE WAREHOUSE 
Receiving dates: Sep 15 - Oct 17
Exhibiting Company Name/Booth # ________
ICMA 2025
C/O Fern
4912 W Knox Street Ste 200
Tampa, FL 33634

DIRECT TO SHOW SITE
Starts receiving October 23, 9:00 AM - 4:00 PM
Exhibiting Company Name/Booth # ________
ICMA 2025
333 South Franklin Street
Tampa, FL 33602

Policies & Guidelines

Be sure to keep all policies, guidelines and regulations in mind as you plan your booth.

Exhibitor Rules & Regulations

Guidelines for Booth Display (IAEE)

Tampa Convention Center General Policies

Emergency & Security Procedures

Booth Construction Guidelines

Aisle Carpet Colors: Granite
8’H Back Drape: Gray/White
3’H Side Drape: White

Inline Booth Package Includes:

  • 8'H Back Drape
  • 3'H Side Drape
  • Exhibitor ID Sign (7" x 44")

Inline Booth Height Rules: Maximum height restriction is 8' for the first 5' from the back wall to the middle of the booth, and then the height restriction is reduced to 4' from the middle of the booth to the front of the booth.

Island Booths (20' x 20' and up):

Island booths (20'x20' or larger) must submit booth drawings to Show Management 60 days prior to the show for approval.

  • Maximum height restriction for hard walls is 16'
  • Maximum height for hanging signs is 22'

Show Management requires all booths to have floor covering. Carpet or Vinyl Flooring.

Exhibitor Service Kit

Fern is the official general contractor for the 2025 ICMA Annual Conference.

Fern will email the exhibitor primary contact an invitation to access the exhibitor service kit through the Fern OneView portal. Your team will be able to order all show services and items for your booth through the online exhibitor kit, including the following:

Questions? Contact:
Diane Rosen
800-774-1251

Hotel & Badge Registration

Maritz Global Events (Maritz) manages the badge registration system and is also the Official Housing Provider for the 2025 ICMA Annual Conference.

Registration officially opens on June 25th.
 

All exhibitors are required to register their booth staff for badges to ensure access to the Exhibit Hall. Companies receive two (2) complimentary Full Conference badges per 10' x 10'. Full Conference badges grant access to plenary and non-fee educational sessions. Additional badges are available to purchase at $375 each through the registration system.

Please note that the primary booth contact will receive instructions to access the registration and housing system from Maritz within 1-2 days of receiving the booth confirmation email. If you have any questions, please contact

Questions? Contact:
Maritz Cusomer Service
Beware of Housing Scams Improper solicitation of hotel reservations from any company other than Maritz Global Events is not approved. Reservations made by unaffiliated organizations may appear to have lower rates, however they may be illegitimate, not have the rooms to sell, have unreasonable cancellation or change penalties, or be completely non-refundable. Please be aware of and report any unauthorized solicitation to ICMA or Maritz Global Events.  

Contact List

General Exhibit Questions:
Noreen Burke
Exhibit Manager
Direct: 312-265-9648
ICMA Sponsorship:
Megan Sherman
Sponsorship Manager
202-962-3697
Fern:
Diane Rosen
800-774-1251
Housing & Badge Registration:
Maritz Global Events
icmaexhibitor@maritz.com

SOCIAL MEDIA TOOLKIT

ICMA has created a Social Media Toolkit to make it easy for you to promote your participation and build excitement around the event. The toolkit includes graphics, suggested posts, and more to help you engage your network.

Download and share our conference badges and graphics to show your excitement about #ICMA2025!